Application – SPASS

Safety Assessment Scheme Questionnaire 2023

1Introduction

2Section A

3Section B

4Section C

5Section D Principal Contractors

6Section E Designers

7Section F Principal Designer

8Declaration

This application has a number steps. The amount of steps taken and questions asked will vary dependent on your type of application:

Contractors and Non-Construction will complete section A, B and C
Principal Contractors will complete sections A, B, C & D
Designers will complete sections A, B, C & E
Principal Designers will complete sections A, B, C & F

You will only be asked the questions that apply to you.

You can save your application at the end of any step to return later to complete.

Any link to HSE or external websites will open in a new window/tab.

Assessment Required(Required)

Contractor

Principal Contractor

Designer

Principal Designer

What work do you do?(Required)

Full Company Name(Required)

Company Address(Required)

Street Address Address Line 2 Town/City County Postcode

Email(Required)

Contact Mobile / Phone Number(Required)

Number of staff

Employees

Sub-Contract Companies

Labour Only Subcontractors

Trade Memberships

Please upload relevant trade memberships.

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Who is the assessment for? Client or Principal Contractor?

Section B

Please provide the name / names of the internal person(s) responsible for Health and Safety

Give details for each:

Name	Position	Training certificates/cards	Other H&S Training details	Enter training certificates/ cards	Upload any training certificates/ cards	Actions

There are no Persons.

Training Qualifications for Managers and Supervisors

Give details for each

Name	Position	Training certificates/cards	Other H&S Training details	Enter trade qualifications / training certificates/ CSCS/CPCS/NPORS/etc cards	Upload any qualifications/ certicates etc	Actions

There are no Persons.

Training Qualifications for Employees

Give details for each

Name	Position	Training certificates/cards	Other H&S Training details	Enter trade qualifications / training certificates/ CSCS/CPCS/NPORS cards / IPAF / PASMA / Asbestos Awareness, etc	Upload any trade qualifications / training certificates/ CSCS/CPCS/NPORS cards / IPAF / PASMA / Asbestos Awareness, etc	Actions

There are no Persons.

Section D – (Principal Contractors Only)

Principal / Main Contractor

Does the company undertake the role of Principal Contractor?

Yes

If yes, please submit a completed copy of a Construction Phase plan (CPP) used within the last 12 months. Please see the below list of topics that should be covered within your CPP:

Description of project.
Details of key members of the project team along with key dates.
Health & safety aims for the project.
Site rules.
Arrangements to ensure cooperation between project team members & coordination of their work, e.g. regular site meetings.
Arrangements for involving workers.
Arrangements for monitoring & reviewing your H&S management systems
Site induction.
Welfare facilities.
Site security
Selection of competent contractors.
Fire & emergency procedures.
Post Project review
H&S File

Upload your files here

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Please upload the qualifications for the Site Manager / Managers (SMSTS/NCRQ/NVQ 6 or equivalent)

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Please provide a written explaination or an example of the process the organisation has in place to ensure continued communication is maintained between duty holders.

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Please provide evidence of the procedure the organisation has in place to monitoring performance, including post-project review.

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Please provide recent worked examples of H&S files which have been provided to Clients on the completion of projects.

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Section E – (Designers only)

Co-ordination and Co-operation

Please provide recent evidence detailing how the company ensures co-operation and co-ordination of design work within the design team with other designers/contractors.

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Design Risk Management

Please provide recent evidence detailing how the company ensures hazards are eliminated and show how remaining risks are managed.

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB, Max. files: 4.

For example, Design Risk Assessments with supporting drawings / calculations.

Workplace Structures

Please provide recent evidence detailing how the company ensures that any structure that will be used as a workplace will meet relevant requirements of the Workplace (Health, Safety and Welfare) Regulations 1992.

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Design Change

Please provide evidence or a written procedure explaining how the company has or will manage design change and liaise with others.

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Competence

Please provide evidence of how the company ensures that appropriate capabilities (knowledge / experience) are in place; enabling the discharging of their legal duties

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

e.g. qualifications, training plans and C.V’s etc.

Section F – (Principal Designer only)

H&S Advice & assistance

Please provide evidence of who provides the company with construction related H&S advice, this individual may be directly employed or an external consultant/consultancy holding level 3 or above in construction H&S for example NEBOSH construction.

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Is this the same individual/company as Q14?

Yes

Competence & Qualifications

Please submit evidence of training and experience enabling the Principal Designers to fulfil the role

Name	Position	Training and experience enabling the Principal Designers to fulfil the role	Please provide copies of training certificates/membership cards.	Actions

There are no Persons.

Co-ordination & Communication

Please provide recent worked examples detailing how you coordinate designers and oversee design decisions e.g. written instructions, minutes of meetings etc.

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Please provide recent examples showing how you communicate with the Principal Contractor

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Notifying the Client

Please provide worked examples/procedures showing how you make Clients aware of their duties under CDM Regulations 2015. Additionally please provide recent evidence demonstrating how you assist the client in the provision to collate Pre-Construction information

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Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB, Max. files: 4.

e.g. Asbestos survey, Welfare, Security, contaminated land and storage of hazardous substances etc.

Health & Safety File

Please provide recent worked examples of H&S files which have been provided to Clients on the completion of projects.

Drop files here or

Accepted file types: jpg, jpeg, gif, png, pdf, docx, doc, xls, xlsx, ods, csv, Max. file size: 4 MB.

Declaration

Name of person completing application

Role within the company

Mobile / Phone Number

Extra information for the assessment

Safety Assessment Scheme Questionnaire 2023

Number of staff

Section A

Health and Safety Statement of Intent

Health and Safety Policy Document

Reviews, Monitoring and Audits

Contractor Assessment, Monitoring and Reviewing

Construction Phase Plan

Method Statements, Risk and CoSHH Assessments

Section B

Please provide the name / names of the internal person(s) responsible for Health and Safety

Training Qualifications for Managers and Supervisors

Training Qualifications for Employees

Section C

Asbestos

Enforcement Actions

Accidents / Incidents (RIDDOR) Reporting

Welfare Facilities

Communication. Both internal & external

Health and Safety Advice

Appropriate Insurances

Employers Liability

Public & Products Liability

Professional Indemnity (PI)

Contractors All Risk Insurance (PC Only)

Section D – (Principal Contractors Only)

Principal / Main Contractor

Section E – (Designers only)

Co-ordination and Co-operation

Design Risk Management

Workplace Structures

Design Change

Competence

Section F – (Principal Designer only)

H&S Advice & assistance

Competence & Qualifications

Co-ordination & Communication

Notifying the Client

Health & Safety File

Declaration